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Changing address in company / LLp's

Changing the Address of Company/LLP (within same State)

Includes RoC services for all year curated for all small and medium-sized companies. Key inclusions:
  • Filing of INC-22 and MGT-14/ Form-15 forms with MCA
  • Preparation of necessary documents and completing compliances as per Secretarial standards

    • Introduction :

    Shifting the registered office of a company/LLP within the same state requires adherence to specific compliances and procedures. Whether the company/LLP is relocating due to expansion, lease expiration, or better market opportunities, understanding the legal requirements is crucial to ensure compliance with the Companies Act. This article outlines the essential steps and compliances involved in changing the registered office within the same state, providing guidance on documentation, notifications, and other necessary measures

    List of Documents Required

    To change the registered address of a company, several documents are typically required to be submitted to the regulatory authorities. Here’s a list of commonly required documents for a share transfer:

    • 1. Utility Bill for New Place
    • 2. Digital Signature Certificate (DSC)
    • 3. Authorization letters (Format will be provided)
    • 4. Certificate of Incorporation
    • 5. Other Supporting Documents

    A. Shifting of Registered Office of Company (within same state and under Jurisdiction of same ROC)

  • Board Meeting and Board Resolution:
  • Convene a Board Meeting and pass a board resolution to take note of the change in the registered office of the Company.
  • Filing of Forms:
  • File Form INC-22 within 15 days of passing the Board Resolution

    • B. Shifting of Registered Office of Company (within same state but under Jurisdiction of different ROC)

  • Board Meeting and Extraordinary General Meeting (EGM):
  • Convene a board meeting and pass a resolution to call for an Extraordinary General Meeting (EGM).
  • In the EGM, pass a special resolution to approve the change in the registered office address within the same state.
  • Filing of Forms:
  • File Form MGT-14 with the Registrar of Companies (ROC) within 30 days of passing the special resolution.
  • Submit Form INC-23 to the Regional Director for permission to change the registered office address within the jurisdiction of the same state at least one month before filing the application with the Regional Director.
  • Public Notice:
  • Publish a notice in English and the vernacular language of the state in a daily newspaper, announcing the change in the company’s registered office address.
  • Display the new Memorandum of Association (MOA) prominently at the new registered office address and at all the previous company locations.
  • Communication and Updates:
  • Update the new registered office address on all official letterheads, business documents, and stationery.
  • Inform all stakeholders, including partners, creditors, and debenture holders, about the change in the registered office address through personal notices.
  • Stakeholders must raise any objections to the Regional Director within 21 days from the date mentioned in the notice.
  • Regional Director’s Authorization:
  • Upon receiving no objections from stakeholders or resolving any raised objections, the Regional Director will issue an authorization within 30 days from the date of application.
  • File the authorization with the RoC in Form INC-22 within 60 days from the date of receiving the Regional Director’s certificate.

    • C. Shifting of Registered Office of LLP (within same state)

  • Partners consent and approval:
  • Obtain the consent of all partners by conducting a meeting and passing a resolution to that effect.
  • Form Filing:
  • File Form -15 to intimate the registrar about the change in registered office address within 30 days of shifting of registered office.
  • Post-Change Compliances for Company/LLP:
  • Publish a general notice in a newspaper, informing partners and stakeholders about the new registered office address of the company.
  • Update the new registered office address on all official documents, including letterheads, invoices, bills, and other administrative materials.
  • Revise the address with banks, financial institutions, and utility service providers.
  • File a petition with the income tax authority to update the company’s address in TAN and PAN.
  • Update the address with government authorities such as customs authorities, service tax community, and sales tax authorities.

    • Conclusion

    Shifting the registered office of a company within the same state involves complying with specific legal requirements and procedures. By following the outlined steps, including conducting board meetings, obtaining necessary approvals, filing forms with the appropriate authorities, and notifying stakeholders, companies can ensure a smooth transition. Seeking expert assistance from our professionals at Instafiling can further streamline the process, ensuring compliance with regulations and completing the necessary compliances efficiently and effectively.

    All Inclusive Price of

    ₹ 2,599/- Only

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